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Exhibitors Information

ACCESS TO SITES
Exhibitors may have access to their site as follows:
Wednesday, Thursday and Friday- from 7am to 5.30pm;
Saturday - from 7am to 8.30pm; Sunday - from 7am to 4pm.

ACCOMMODATION
Camping on the Field Day site is not permitted. Please refer to the accommodation page and the various advertisements for the major accommodation places.

CAR PARKING
There is a large amount of car parking around the site.

CAMPING - NO CAMPING IS PERMITTED ON THE FIELD DAYS GROUNDS.

CATERING
Full catering is provided during the Field Days. Catering for the exhibitors is available on the Thursday.

CHAIRS & TRESTLES
Chairs and trestles will only be delivered to your site on the Thursday morning before the field days.

CLEAN UP
All exhibited items and equipment must be removed promptly at the conclusion of the Field Days, and in any case, within 7 days. A penalty applies - see condition 23.

ELECTRICAL CORDS & APPLIANCES
All electrical cords and appliances used on the Field Day site must carry a current, valid test tag of compliance.

EXHIBITS
All exhibits must be in place by 9.00 a.m. on the Friday morning and must not be removed before 5.00p.m. on the Saturday afternoon.

EXHIBITOR PASSES
Exhibitor Passes (arm bands) are issued on a two day basis, comprised of two separately identified passes, one for each day. The correct day pass must be presented on entry. Each Exhibitor will automatically receive the following: 1-4 sites 2x2 day passes; 5-9 sites 4x2 day passes; 10-14 sites 6x2 day passes; 15-23 sites 8x2 day passes; and 24 or more sites 10x2 day passes. More are available for purchase.

FOOD & DRINKS
No food (other than confectionery or condiments) or drinks to be sold at general sites. All catering and drinks sales are negotiated through the catering coordinator.

FORKLIFT
Forklifts are available on the Wednesday, Thursday, Sunday and Monday of the Field Days week. Any requirement at other times is by special arrangement - fees may apply.

GOODS PICK UP SERVICE
The Field Days Committee operates a goods pick up service during the Field Days. For those purchases that are too heavy or too awkward to carry around the site. Exhibitors wanting to participate in this free service need to obtain a Goods Pick Up Booklet from the Administration Centre during set up on the Thursday or first thing Friday morning. Alternatively, if you tick the box in the Site Application Form, we will deliver the booklet to you on the Wednesday morning. The service is simple and easy to use and we encourage you to participate.

HIRE OF MARQUEES AND EQUIPMENT
It is the responsibility of the exhibitors to make their own arrangements for the hire of marquees, straw, trestles, chairs, etc. Please refer to advertisements in this prospectus for suppliers of marquees and equipment. Straw, trestles and chairs may be ordered in your site application form and will be delivered to your site.

INSURANCE
Liability insurance must be placed by all exhibitors for the event including setting up and removal.

INTERNET
Internet connection is available through the mobile phone 4G service only at the site.

LOADING RAMP
A loading ramp is available on site near the exhibitor area.

MARQUEE PEGS
All pegs must be covered and within the exhibitor site. No pegs are allowed in the service strip between the rows of sites. If any pegs are placed in this strip, the exhibitor will be held liable should any damage be caused to underground services.

LIQUOR LICENCE
Any exhibitor wishing to have alcoholic beverage on site for tasting or sale MUST obtain a temporary licence from Liquor and Gamblng Commission. Conpleted forms with the correct fee should be sent to the Secretary at least 30 days before the event for bulk submissions.

MAP
The Pavillions layout and Field Days Site map can be downloaded here.

NOISE CONTROL
The Committee reserves the right to control or prohibit the operation of any machinery or equipment which causes undue noise, nuisance or inconvenience to other exhibitors.

PETS
No pets are allowed on the Field Day grounds during the Field Days including setting up (exceptions may be made for Personal Assistance Dogs and Working Display Animals).

PHOTOCOPYING
This service is available at the Administration Centre. A small fee applies.

POWER
Power service is available to most sites and may be booked on your application form. Bring your own extension cord - up to 30m.

PUBLIC ADDRESS ADVERTISING
No advertising over the public address system is available. Announcements which may appear to be advertising are to acknowledge Business Partners.

PUBLIC SERVICES
St John Ambulance
Police
Babies Feed & Change Room

CHILDREN'S FIELD DAYS SAFARI
The Safari is an educational, interactive trail for children to explore the Field Days with their parents, collecting items along the way. This is a great opportunity for exhibitors to interact with a wider group of the public and promote your products. Safari sites are easily identified and well promoted. For more information contact the Renmark Children's Centre 08 8586 6063..

SAFETY
Exhibitors demonstrating angle grinders, cut off machines, welders etc. are warned of the danger of flying particles which may cause fire and eye damage. Safety regulations must be complied with and proper guards must be fitted.

SECURITY
Surveillance within the Field Days security fenced area will be provided Monday to Monday of the Field Day week. The Field Day organisers will assist in every way to safeguard equipment. However, the Riverland Field Days Inc. will not accept liability for any damage or loss to exhibitors equipment or property.

STRAW
Straw bales can be ordered on your application form, and will be delivered to your site. Any straw left on the site after Sunday midday following the Field Days will become the property of the committee.

WASTE REMOVAL
The Riverland Field Days Committee has adopted a policy of Zero Wast at the Field Days. This means that we aim to recycle as much waste generated during the event as possible. We will place receptables around the site for various types of wastes, and ask that you assist us by carefully disposing your waste, eg cardboard, paper etc. appropriately. Cardboard boxes must be collapsed. There will be a cardboard pick up before and after the event. Cardboard and boxes must not be placed in wheelie bins.

WATER for human consumption
There is not water treated for human consumption available at the site.

WOOD CHIPS/SAND
If wood chips/sand are to be used in the display, a sheet of shadecloth or heavy duty plastic must be placed under them. All wood chips etc. must be removed after the event. If not removed, field days will remove and charge cost to exhibitor.

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